Notice of Shareholders Meeting & Proxy (England and Wales)

This Notice of Meeting and Proxy for Shareholders is created for use in England and Wales. This legal form is available for immediate download.

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The Notice of Meeting is a formal notice to the shareholders of a company of the date, time and place of a meeting. The Notice also sets forth the agenda of items which will be discussed or voted on. This notice can be used for either an annual or special meeting of shareholders. If a shareholder is unavailable or unwilling to attend the meeting, he or she can give another person authority to vote on his behalf through a proxy. A Proxy is included with this form.

This lawyer-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Notice of Meeting and Proxy for Shareholders for use in England and Wales
Law Compliance: This form complies with the laws of England and Wales
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.












Notice of Meeting and Proxy
Shareholders
(England and Wales)









This Packet Includes:
1. Instructions and Checklist
2. General Information
3. Notice of Meeting and Proxy  Shareholders







Instructions and Checklist
Notice of Meeting and Proxy  Shareholders


   Check your corporations governing documents to determine what requirements must be met when sending out notice and proxy forms to shareholders.

   The Secretary of your company will need to sign the Notice.

   The Notice and Proxy, once finalised, should be kept with your other important corporate records.

   Laws vary from time to time. This form is not intended to be and is not a substitute for legal advice. This form should only be a starting point for you and should not be used or signed before first consulting with a solicitor to ensure that it addresses your particular situation. A solicitor should be consulted before negotiating any document with another party.

   The purchase and use of this form is subject to the “Disclaimers and Terms of Use” found at www.findlegalforms.com.







General Information
Notice of Meeting and Proxy  Shareholders


The Notice of the Meeting is a communication to the shareholders of a company informing them that a shareholder meeting will take place and the items that are on the agenda for that meeting.  If this form meets the requirements of your companys bylaws, you can use it for either a special meeting or the annual meeting.

A proxy is a written document whereby one person gives another the authority to vote in his stead, in this case at the shareholders meeting.  This type of arrangement is used by shareholders who are unable or unwilling to attend the shareholder meeting.  The shareholder giving the proxy may indicate how he wants the proxy holder to vote.

Laws change from time to time therefore you should become familiar with the laws at present before using this form.  In addition, before using this form you should always consult with your solicitor to ensure that it addresses your specific situation.






DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice.  The use of these materials is not a substitute for legal advice. Only a solicitor can provide legal advice.  A solicitor should be consulted for all serious legal matters.  No Solicitor-Client relationship is created by use of these materials.  

THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS. 







Notice of Shareholders Meeting
of
[insert company Name]


 
Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/ special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at ____________________ [insert time the meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  

The following matters will be addressed at the meeting:

I.    [Insert a list of all matters which are to be discussed at the meeting.]

II.  

III. The transaction of such other and further business as may properly come before the meeting.


Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.



Date: ________________________
By Order of the Board of Directors


____________________________
Secretary



PROXY FORM

Secretary
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]



I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.

If no person is named above, or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  

I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.


Resolution               For       Against   Abstain

[Insert resolutions to be voted upon]


   
Dated: _____________________________


___________________________________
(Signature of shareholder)






Number of Pages6
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33773
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.












Notice of Meeting and Proxy
Shareholders
(England and Wales)









This Packet Includes:
1. Instructions and Checklist
2. General Information
3. Notice of Meeting and Proxy  Shareholders







Instructions and Checklist
Notice of Meeting and Proxy  Shareholders


   Check your corporations governing documents to determine what requirements must be met when sending out notice and proxy forms to shareholders.

   The Secretary of your company will need to sign the Notice.

   The Notice and Proxy, once finalised, should be kept with your other important corporate records.

   Laws vary from time to time. This form is not intended to be and is not a substitute for legal advice. This form should only be a starting point for you and should not be used or signed before first consulting with a solicitor to ensure that it addresses your particular situation. A solicitor should be consulted before negotiating any document with another party.

   The purchase and use of this form is subject to the “Disclaimers and Terms of Use” found at www.findlegalforms.com.







General Information
Notice of Meeting and Proxy  Shareholders


The Notice of the Meeting is a communication to the shareholders of a company informing them that a shareholder meeting will take place and the items that are on the agenda for that meeting.  If this form meets the requirements of your companys bylaws, you can use it for either a special meeting or the annual meeting.

A proxy is a written document whereby one person gives another the authority to vote in his stead, in this case at the shareholders meeting.  This type of arrangement is used by shareholders who are unable or unwilling to attend the shareholder meeting.  The shareholder giving the proxy may indicate how he wants the proxy holder to vote.

Laws change from time to time therefore you should become familiar with the laws at present before using this form.  In addition, before using this form you should always consult with your solicitor to ensure that it addresses your specific situation.






DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice.  The use of these materials is not a substitute for legal advice. Only a solicitor can provide legal advice.  A solicitor should be consulted for all serious legal matters.  No Solicitor-Client relationship is created by use of these materials.  

THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS. 







Notice of Shareholders Meeting
of
[insert company Name]


 
Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/ special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at ____________________ [insert time the meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  

The following matters will be addressed at the meeting:

I.    [Insert a list of all matters which are to be discussed at the meeting.]

II.  

III. The transaction of such other and further business as may properly come before the meeting.


Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.



Date: ________________________
By Order of the Board of Directors


____________________________
Secretary



PROXY FORM

Secretary
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]



I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.

If no person is named above, or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  

I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.


Resolution               For       Against   Abstain

[Insert resolutions to be voted upon]


   
Dated: _____________________________


___________________________________
(Signature of shareholder)






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