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..... Date Internet and Telephone Policy 4 should contact the IT department. Please sign below to confirm you have read and agreed to this policy 7 7.1 7.2 7.3 ........................................ [Employee] ...........................e of the Internet or email, you should refer to our grievance policy for guidance on how to handle your grievance. If you have any questions about this policy or do not understand any part of it, you persistence of the breach. For the avoidance of doubt, any activities which are identified in this policy as "prohibited" will be treated as misconduct. If you have a grievance associated with the us by this policy, and breaches of it will be treated as misconduct and will be dealt with within the framework of our disciplinary policy. The level of misconduct will be dependent upon the severity or email facilities are being abused or used inappropriately, we may monitor email traffic more specifically, which may include opening any emails received to monitor its contents. General You are boundlained in this policy or as prescribed by law); ensure the effective operation of the Internet and email systems, e.g. virus checking. Email traffic will also be randomly monitored. If we believe thattandards in relation to the performance of your duties and observance of our policy; prevent or detect crime; investigate or detect the unauthorised use of our IT and communications facilities (as expincluding to this policy); OR 4.2 4.3 4.4 4.5 [5 5.1 5.2 5.2.1 5.2.2 5.2.3 5.2.4 5.3 6 6.1 6.1.1 Internet and Telephone Policy 3 6.1.2 6.1.3 6.1.4 6.1.5 6.2 ensure that you achieve acceptable sr business calls. Personal calls should be kept to a minimum.] Monitoring We may monitor your use of the IT and communications facilities to: ensure that you comply with our practices and procedures (alls, other than for business purposes; or calls to premium rate numbers. Customers, suppliers and other contacts expect to be able to contact us easily, so the telephone lines should be kept clear fo exceptional circumstances (if you think you may need to make an urgent long telephone call, you should get permission first); frequent excessive use of our telephones even for short calls; overseas cs for a reasonable level of short personal calls. The following may result in disciplinary action and/ or you being required to reimburse us: long telephone conversations (over five minutes) except inithout documented authorisation from the IT department. These guidelines apply at all times, not only during working hours. Telephones We provide telephones for our business. You may use our telephoneffect your ability to carry out your work.] All Internet use, whether work-related or otherwise, must be in strict compliance with this policy. The Internet must not be used for downloading software w, after work or during a lunch break, so long as this does not affect your ability to carry out your work.] [Personal use of the Internet is permitted but only within reason so long as this does not a only be used for legitimate business purposes. Personal use of the Internet is not permitted.] [Personal use of the Internet is permitted but only outside of work hours, i.e. prior to commencing workccess to or for the corruption of our systems, data, networks or computer equipment or of other individuals and organisations; or gambling or soliciting for personal gain or profit. [The Internet mustreasonably be construed as indecent or offensive; illegal material or material for a criminal purpose; material intended or likely to incite racial or religious hatred; material to gain unauthorised a.7 3 3.1 3.2 4 4.1 4.1.1 Internet and Telephone Policy 2 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 4.1.7 4.2 OR 4.2 pornographic, obscene or other sexually explicit material; information which is or could r importing any of the following material is strictly forbidden and doing so will be regarded as a disciplinary matter and may lead to your dismissal: games; 2.5 2.6 2.6.1 2.6.2 2.6.3 2.6.4 2.6.5 2absence. The Internet If you have access to the Internet (including the World Wide Web), you must use the Internet in a manner consistent with professional business conduct. In particular, accessing oYou should keep your passwords confidential and change them regularly. When leaving your computer unattended, or on leaving the office, you should make sure that you log off to prevent access in your tomers may not be sent via email. Security If you are given access to our IT systems, you are responsible for the security of your computer and must not allow it to be used by an unauthorised person. minal purposes; or offensive or obscene. Client or customer information may only be sent with the express approval of the client or customer. Information which is sensitive to us or our clients or cush could be interpreted as: defamatory; sexist or racist in nature; derogatory, whether about an individual or a generalisation, relating to disability, religious or cultural beliefs of others; for criof email may lead to legal action against us and may lead to disciplinary action and/ or personal liability for you. In communicating with anyone via email you should not make or forward anything whicrs and faxes. Emails should be drafted with the same care and attention as all other correspondence. If in any doubt, you should refer to the IT department before sending the email. Inappropriate use fence, enter us into any contract (intentionally or otherwise) or to commit us to any legal action. These considerations are important because emails are often drafted and sent more quickly than lette saved a copy of the email, either electronically or on paper. When composing and sending email, you must consider the consequences. In particular, you must consider whether you are likely to cause ofspect email or attachments. Email messages are classified as documents, which we may have to disclose as evidence in future legal proceedings. If you are sending email, you should ensure that you haved contact the IT department immediately.] OR 2.3 2.4 [If you think that you have been sent a document that contains a virus, you should contact the IT department immediately.] You must not open any su.5 2 2.1 OR 2.1 OR 2.1 OR 2.1 2.2 2.3 Internet and Telephone Policy 1 viruses (though occasionally a new virus may not be identified by the software). If your PC shows a virus warning, you shoulwork. Email messages often carry viruses, particularly within attachments. [All our PCs are loaded with anti-virus software that continuously monitors for 1.2 1.3 1.4 1.4.1 1.4.2 1.4.3 1.4.4 1.4.5 1 as this does not affect your ability to carry out your work.] You should be aware that emails are not sent on a secure network, and it is possible for others to read them as they pass through the netoccasional urgent email.] [The policy on personal email is that the email facility may only be used by you out of work hours, i.e. prior to commencing work, after work or during a lunch break, so longthe email facility may only be used for a reasonable level of personal use, which should never interfere with your work.] [The policy on personal email is that the email facility may only be used for ave access to email facilities, this should be used by you to send and receive messages and attachments related to work only. Personal emails are not permitted.] [The policy on personal email is that om external intrusion; our image is properly protected; and you are aware of what constitutes abuse of these facilities. This communications use policy will be reviewed and updated. Email [Where you h out. The reasons for introducing this policy are to ensure that: you make efficient and proper use of IT and communication facilities; you do not put our computer systems at risk; we are protected frules at all times, and any breach of them will be regarded as a disciplinary matter. This policy also [deals with use of our telephones and] informs you of any permitted monitoring that may be carriedng and receiving email, but also in some cases for accessing the World Wide Web, newsgroups and other facilities. This policy explains how these facilities should be used. You must comply with these rd email facilities are provided by [business name] ("we" or "us") for business use to enable you to work efficiently and communicate effectively. You may be able to use the Internet not only for sendi USE OF THESE MATERIALS. The use of these materials is subject to the "Terms and Conditions" found at findlegalforms.com. INTERNET AND TELEPHONE POLICY 1 1.1 Introduction The telephone, Internet anDATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, ATERIALS FOR YOUR PARTICULAR NEEDS. THE MATERIALS ARE USED AT YOUR OWN RISK. IN NO EVENT WILL: I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALSonship is created by use of these materials. THESE MATERIALS ARE PROVIDED "AS-IS." FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE Mubstitute for legal advice. Only an attorney / solicitor can provide legal advice. An attorney/solicitor should be consulted for all serious legal matters. No Attorney-Client / Solicitor-Client relatilephone section of the policy then just delete the relevant clause. DISCLAIMER: FindLegalForms, Inc. ("FLF") is not a law firm and does not provide legal advice. The use of these materials is not a sl and internet services downloading files installation of software virus protection password security monitoring confidentiality copyright prohibited use disciplinary action If you do not need the teot seen or understood the policy if a problem arises. The computer policy is suitable for use in England, Wales and Scotland and covers the following: · · · · · · · · · · personal use of company emai business use only or to allow personal use outwith normal working hours. Employees should sign a copy of the policy to show that they have read and understood it to prevent any claim that they have n required of staff to ensure compliance with data protection regulations and the avoidance of security breaches and software piracy. It also includes the option to restrict internet and email usage too otherwise employers could potentially breach the Human Rights Act. The policy covers internet activities such as blogging and instant messaging, the potential pitfalls of using email and the actionsn the course of employment. Employers must make sure that any monitoring or recording of personal emails or internet use takes place with employees' knowledge and there must be good reason for doing sCOMMENTARY INTERNET AND TELEPHONE POLICY This Internet and Telephone Policy sets out the rights, responsibilities and limitations on the use of a business's internet, email and telephone facilities i